About Whitmore Services
Whitmore Services is a recruitment and HR outsourcing company that provides temporary staffing, permanent recruitment, payroll administration, and employee outsourcing services to businesses in Kenya. Founded in 2007, Whitmore has placed over 12,000 workers across sectors including banking, manufacturing, retail, and telecom. The company manages payroll for over 3,000 outsourced employees on behalf of client organisations. Whitmore Services is licensed by the National Employment Authority and is a member of the Federation of Kenya Employers. The company employs eighty internal staff across its Nairobi and Mombasa offices.
What you will do:
As the first point of contact for visitors and callers, you will manage the front desk, receive and direct incoming calls, handle incoming and outgoing mail, and maintain the reception area. The role extends to scheduling meetings, managing conference room bookings, and coordinating travel arrangements for senior staff. You will also maintain office supply inventories, place orders when stocks run low, and liaise with vendors for office equipment maintenance and repairs. Document management is a significant part of the job, including filing, scanning, archiving, and retrieving records as needed. You will support the HR department with onboarding logistics for new hires, such as preparing workstations and distributing welcome packs. The position requires someone who is organised, presentable, and able to handle multiple tasks simultaneously without losing track of details.
Requirements:
- Bachelor's degree or equivalent professional qualification in a related field
- Minimum 3 years of proven experience in a similar position
- Strong analytical, problem-solving, and decision-making abilities
- Excellent organisational and time-management skills
- Proficiency in relevant industry software and tools
- Strong interpersonal skills with the ability to work across teams
- Knowledge of industry standards, regulations, and best practices
Applications should include an updated CV, copies of relevant certificates, and contact details of three professional referees. Whitmore Services offers a competitive remuneration package, medical cover, and opportunities for professional development. Only shortlisted candidates will be contacted.
