Procurement Officer – Nairobi at Emerge Egress Consulting
Role Objective
Our client seeks an astute and competent procurement officer to manage procurement activities, internal control systems, management reporting while maintaining cost-efficiency and high- quality.
The procurement officer’s responsibilities include maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records.
Core Duties and Responsibilities
Assist in preparing annual budgets and procurement plans.
Assist in contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process.
Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
Ensure compliance with procurement regulations and company policies.
Monitor supplier performance, review, and implement new supply chain practices as needed and develop supply options and contingency plans to avoid stockouts.
Meet with suppliers to discuss performance metrics and production forecasts.
Source organization requirements competitively and develop cost forecasts.
Monitor and share information on market trends, prices, and quality factors affecting supplies.
Ensure low-cost spending while maintaining specifications and quality.
Proper filing of procurement documents and approvals.
Assist in the disposal of obsolete assets through various methods such as public auction, public tender, and trade ins to free up storage space in the storage
Develop and implement supply chain procedures and systems for efficiency.
Conduct supplier evaluation, tender evaluation, and vendor database management.
Ensure procurement processes’ integrity, compliance, fairness, accuracy, and openness.
Monitor track and expedite all procurement activities and delivery status of goods/services.
Maintain an effective store management system where all expenses are monitored and charged to the appropriate department.
Issue out RFQs and receive & evaluate Purchase requirements
Raising, processing & dispatching & Local Purchase Orders
Follow-up on issued & overstayed orders, deliveries as required
Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters.
Conducting all commercial negotiations.
Proactive update on stock out, oversee stock levels and logistics, price change and extreme probability based on market feedback.
Perform any other duties as may be assigned.
Job Specifications and Qualifications
Diploma in Mechanical engineering or CIPS and or Accounts (CPA1).
Knowledge in statistics will be an added advantage.
At least 2 years’ experience in factory spares, machinery parts.
Experience in procurement duties such as ordering/ a general experience of stores/ warehouse.
Demonstrated outstanding professional competence in procurement work.
Knowledge of procurement procedures.
Proficiency in MS Office Suite.
Key Competencies
High Integrity
Ability to work independently and in a team
Excellent People Skills
Exceptional Negotiation and Communication Skills
Excellent Planning & Organizational Skills.
Great Analytical Skills
